BYLAWS OF
THE BOOST ORGANIZATION OF SHENANDOAH TUMBLERS

Purpose: The purpose of the Shenandoah Tumblers BOOST Organization (hereinafter “BOOST Organization”) shall be:
• To bond together to generate enthusiasm in support of the Shenandoah Tumblers, Inc. gymnastic competitive teams and coaches, as only a unified group can do;
• To promote gymnastics competition for the purpose of providing charitable support in all competitive levels and pre-team levels as established by USA Gymnastics (USAG);
• To increase community awareness of gymnastics through demonstrations in schools, shopping malls, parades, festivals, fairs, and athletic events;
• To raise funds to pay for gymnasts’ entry fees into competitive meets or clinics when funds are available to do so;
• To raise funds to pay for coaching fees and expenses when funds are available to do so;
• To conduct competitive meets and receive revenue from said meets;
• The development of gymnastic skills in children under the age of eighteen (18) years, and in connection therewith, providing training and education in athletic regimes;
• Provide funds to pay for specialized training of children in gymnastics and the formation and support of competitive teams.

Section 501 Disclaimer: No part of the BOOST Organization’s net earnings shall inure to the benefit of any private shareholder or individual, and no substantial part of its activities shall consist of carrying on lobbying or otherwise attempting to influence legislation. The BOOST Organization shall be conducted in conformity with the provisions of section 501 of the United States Internal Revenue Code of 1986, as amended, as those provisions are presently constituted or may exist hereafter. It shall have no power to take any action or administer, distribute, or disburse any of its funds or property, except in conformity. If the BOOST Organization is dissolved, all its remaining assets shall be distributed by the Board of Directors to another non-profit organization to be selected and approved by the members.

Last Updated: April 29 2026

• Membership: The membership of the BOOST Organization shall be composed of at least one parent(s)/guardian(s) of a gymnast of good standing with Shenandoah Tumblers, Inc., Competitive Team.
• Every member of the BOOST Organization is entitled to all such membership benefits.
• Membership shall be made without regard to race, color, creed, or national origin to an individual who subscribes to the objects and basic policies of the organization.
• Only members of the BOOST Organization in good standing shall be eligible to participate in any meeting, vote on matters before the BOOST Organization, or serve in any of its elective or appointive positions.
• Memberships are not transferable or assignable.
• A membership in the BOOST Organization is valid for one (1) calendar year; June 1 through May 31, and must be renewed annually.
 

ANNUAL MEETINGS: The Annual Meeting of the BOOST Organization shall be held on the second Saturday of May of each year.

GENERAL MEETINGS: General Meetings shall be held at the beginning of September and January. The date and time will be announced one week before the meeting.

SPECIAL MEETINGS: Special Meetings, by their nature, may require more immediate action and are therefore not subject to the seven (7) day notice period. A Special Meeting notice from the Secretary can be as short as forty-eight (48) hours.

TIME & PLACE OF MEETINGS: The president will determine the time and place of meetings. To announce meetings, we have established a bulletin board in the gym, a Facebook page, a Parent Portal, and a Mobile App.

QUORUM: A simple majority of the Board of Directors and five (5) voting members of the BOOST Organization shall constitute a quorum for the transaction of business at any meeting.

VOTING: Each member in good standing with Shenandoah Tumblers, Inc. and the BOOST Organization may vote on the election of the Board of Directors or on any other matter before the BOOST Organization.
 

MEMBERSHIP WILL TERMINATE IN THE BOOST ORGANIZATION ON ANY OF THE FOLLOWING EVENTS:

• Receipt by the Board of Directors of the written resignation of a member executed by the member or an Attorney-in-Fact duly authorized.
• Death of a member.
• Failure of a member to have paid dues or assessments for thirty (30) days after a written demand by the Treasurer and with the concurrence of a simple majority of the Board of Directors.
• Failure of a member to retain the incidents of qualifications for membership as herein described.
• For cause, otherwise inconsistent with membership.
• After due notice, hearing, and determination by the Board of Directors or a duly delegated committee. 

POWERS: The BOOST Organization's Board of Directors shall have all necessary powers for its government, including all powers provided by law.

MEETINGS: The Board of Directors shall meet no less than quarterly and at a time and place fixed by the President. Special Meetings of the Board of Directors may be called by the President or the majority of the Board of Directors with notice as short as forty-eight (48) hours and are not subject to a seven (7) day notice period.

FUNCTIONS & DUTIES: The Board of Directors shall manage and transact the business and affairs of the BOOST Organization and shall have the right to engage such agents and other employees as it considers necessary. It shall provide a meeting place for the BOOST Organization, fix the annual dues for the members, audit the Treasurer’s report, invest and reinvest the BOOST Organization's funds, approve all expense accounts for payment by the Treasurer, and perform other duties as may be assigned to it by the BOOST Organization.

VACANCIES: In the event of a vacancy on the Board of Directors, the remaining members shall elect a replacement, who shall serve until the next Annual Meeting by a vote of concurrence from the full membership.

QUORUM: A majority of the Board of Directors shall constitute a quorum.

ELECTION: The Board of Directors shall be elected by ballot annually at the Annual Meeting. Nominations may be made from the floor. However, if but one (1) nominee is for any office, the election may be by voice vote. Officers shall take office immediately upon election. Officers shall serve for a term of one (1) year or until their respective successors have been elected and qualified.


ALL OFFICERS ARE TO BE MEMBERS IN GOOD STANDING WITH SHENANDOAH TUMBLERS, INC. AND THE BOOST ORGANIZATION AT THE TIME OF ELECTION AND THROUGHOUT THEIR TERM.

PRESIDENT: By presiding over the Executive Board and the Boosters meetings, the President sets the agenda for the most important topics facing the Boosters. The President keeps abreast of upcoming events and assures plans are in place and being acted upon to achieve the BOOST Organization's goals. While responsible for the general supervision of the Boosters, the President is especially aware of the BOOST Organization's fiscal goals and responsibilities. The President and Treasurer must co-sign all checks over $500.00.

VICE PRESIDENT OF FUNDRAISING: The Vice President of Fundraising is responsible for initiating plans to satisfy the financial needs of the Boosters in support of the program. This is done by planning, finding chairs for, overseeing, and reporting on a sufficient number of income-generating events. While income is the goal, all fundraisers should be initiated, recognizing the limitations of the gymnasts and the Boosters.

VICE PRESIDENT OF SPECIAL EVENTS: The Vice President of Special Events is responsible for initiating plans to satisfy the financial needs of the Boosters in support of the program. This is done by planning, finding chairs for, overseeing, and reporting on a sufficient number of income-generating events. While income is the goal, all fundraisers should be initiated, recognizing the limitations of the gymnasts and the Boosters. The Vice President of Special Events will oversee all events appointed by the President (end-of-season banquet, annual Christmas party, parades, team-bonding activities, community events, etc.).

VICE PRESIDENT OF HOME MEETS: The Vice President of Home Meets is responsible for initiating plans to satisfy the financial needs of the Boosters in support of the program. This is done by planning, finding chairs for, overseeing, and reporting on a sufficient number of income-generating events. While income is the goal, all fundraisers should be initiated, recognizing the limitations of the gymnasts and the Boosters. The Vice President of Special Events will be the Home Meets Chairperson, leading and overseeing all activities associated with the home meets. 

TREASURER: The Treasurer keeps accurate and detailed records of all BOOSTER income and expenses, including the status of savings, checking, and investment accounts. The Treasurer receives and deposits all income and pays all BOOST Organization bills promptly after getting approval at a BOOST Meeting or Executive Board Meeting. The President co-signs checks over $500.00. The President and the Treasurer are responsible for consulting with the chair of each fundraiser regarding planned methods to handle income and expenses. The Treasurer will prepare the BOOST Organization's financial records to be sent for a professional audit annually as required by the non-profit 501(c)(3) status.

SECRETARY: The Secretary is responsible for taking notes and preparing minutes for the BOOST Organization General Meetings and Executive Board Meetings. The Secretary takes attendance at meetings, publishes the Board of Directors members in attendance and those absent in the minutes, and keeps that information along with the minutes and the Treasurer’s report in a notebook. Minutes and attendance records from the BOOST Organization meeting are distributed and approved at the next BOOST Organization meeting. Minutes and attendance records from the Executive Board Meeting are distributed and approved at the next Executive Board Meeting. The Secretary will prepare and maintain complete records of all meetings of the Board of Directors, membership, and committee meetings; notify all respective parties of any meeting(s) not less than seven (7) days before such meeting with exclusion of the Special Meeting, and will provide minutes no later than twenty (20) business days after any meeting; keep a directory of the contact information of each team member parent/guardian; update team rosters and handle all correspondences and written communications on behalf of the BOOST Organization. 

THE FOLLOWING COMMITTEES SHALL BE KNOWN AS THE STANDING COMMITTEES AND SHALL CONSIST OF THE CHAIRPERSON AND THREE (3) MEMBERS IN GOOD STANDING FOR EACH COMMITTEE. THE CHAIR AND ALL MEMBERS OF THESE COMMITTEES SHALL BE APPOINTED BY THE PRESIDENT WITH THE APPROVAL OF THE BOARD OF DIRECTORS.

FUNDRAISING COMMITTEE: Shall consist of no less than four (4) members, including the Vice President of Fundraising. One (1) member who is not the acting Vice President of Fundraising will be responsible, at any respective Committee Meeting(s), for reporting minutes to the Secretary for distribution to the BOOST Organization. The Fundraising Committee will create and organize all fundraising efforts, including management of the Pro-Shop.

SPECIAL EVENTS COMMITTEE: Shall consist of no less than four (4) members, including the Vice President of Special Events. One (1) member who is not the acting Vice President of Special Events will be responsible, at any respective Committee Meeting(s), for reporting minutes to the Secretary for distribution to the BOOST Organization. The Special Events Committee will oversee the end-of-season banquet, annual Christmas party, parades, team-bonding activities, community events, etc.

HOME MEET COMMITTEE: Shall consist of no less than four (4) members, including the Vice President of Home Meets. One (1) member who is not the acting Vice President of Home Meets will be responsible, at any respective Committee Meetings, for reporting minutes to the Secretary for distribution to the BOOST Organization. The Home Meet Committee solicits parents/guardians to work home meets, contributes food and other refreshments, ensures all volunteer supplies and equipment are ready and available, creates and organizes grams and other items for sale at the BOOST Organization table, and decorates the gym, etc.

BYLAWS COMMITTEE: Shall consist of no less than three (3) members in good standing and will be responsible for reviewing the BOOST Organization ByLaws and amending and submitting proposals to the membership to be voted on.  

• Special Committees shall be appointed by the President and may be required to promote the objectives and interests of the BOOST Organization. The President shall appoint the Chairperson of each committee, who must be in good standing.
• No Special Committee shall be undertaken without the consent of the Board of Directors.
• The President shall be a member ex officio of all committees as deemed necessary.
• Since a Special Committee is created and appointed for a specific purpose, it will automatically cease to exist when its work is completed and the Board of Directors receives its final report.

ANY AND ALL FUNDRAISING PERFORMED ON BEHALF OF OR THROUGH THE BOOST ORGANIZATION SHALL FULLY COMPLY WITH THE VIRGINIA NON-PROFIT CORPORATIONS CODE AND BE CONSISTENT WITH THOSE ACTIVITIES PERMITTED BY A TAX-EXEMPT 501(C)(3) ORGANIZATION. SUBJECT TO THESE REQUIREMENTS AND IN ADDITION THERETO:

• Fundraising programs will be conducted in accordance with USA Gymnastics (USAG) and National Collegiate Athletic Association (NCAA) eligibility guidelines.
• Fundraising will supplement each gymnast's quota and support approved team-building activities. The funds will be distributed fairly and voted on by the Board of Directors.
• In good faith, the Board of Directors shall explore and furnish the general membership with sufficient fundraising opportunities and activities.
• All fundraising must first be approved by the Board of Directors.
• The Fundraising Chairperson will oversee all planning, execution, and financial information.
• The collected funds will be counted, and the voucher signed by two (2) parties and turned over to the Treasurer for deposit. 

• Shenandoah Tumblers, Inc., will determine coach reimbursable expenses and payment at the beginning of the meet season.
• The Board of Directors will estimate Meet and Coach Quotas for each gymnast at the beginning of each fiscal year based on the number of meets attended the previous year and available fundraised funds. *AS THESE ARE ESTIMATES, THEY ARE SUBJECT TO CHANGE AS THE MEET YEAR IS EXECUTED.
• Meet and Coach Quotas will be based on the assigned team level. 

All BOOST Organization meetings shall be conducted per the most recent edition of “Robert’s Rules of Order.”

These ByLaws may be amended by a majority vote of the members in good standing. Notice of a proposed amendment is posted on the bulletin board in the gym, Facebook page, Parent Portal, and Mobile App, thirty (30) days before a General Meeting. ByLaw changes are to be voted on at scheduled General Meetings. Any amendment or revision shall become effective upon the approval of the BOOST Organization unless an effective date is specified in the proposed amendment and approved accordingly.